MINUTES OF THE 15TH NATIONAL EXECUTIVE BOARD MEETING:
DATE: AUGUST 22, 2015
LOCATION: HILL CITY, SOUTH DAKOTA
ELK-HORN CONFERENCE ROOM
● Meeting was called to order @ 3:45 pm by Art Trinidad, President
● Invocation by Annie Villareal
● Roll was called by Vashti Rivera, recording secretary
➢ 12 from North Cal
➢ 9 from Southern Cal
➢ 7 from Las Vegas Nevada
➢ 1 from Illinois
➢ 2 from Indiana
➢ 4 from Michigan
➢ 8 from Nebraska
➢ 6 from New York
➢ 8 from North Dakota
➢ 4 from Texas
➢ 1 from Philippines
● Minutes was read from last 14th Biennial National Executive Meeting and there was
correction made: Massachusetts was initially formed but it didn’t go through but is now in
the process of forming a chapter.
● Was moved and seconded to accept the minutes as read.
● President Art Trinidad wanted to have a Parliamentarian way during a meeting or call a
moderator to prevent any argument.
Treasurer’s Report by Virgie Gambon Quintin:
● New England Cruise Convention
○ Total Expenses outside the seed money $2,176.55
○ Total Expenses from seed money $8,908.20
○ Total Expenses $11,084.75
○ Total Receipts $15,071.00
○ Net profit $3,986.25
● Financial Report on Fund Raising Resources:
A. Raffle Tickets
1. Number of Tickets sold (1,130) $6,287.00
2. Printing Cost $ 420.00
3. Winning Ticket Prizes $2,000.00
I. Gain $3,867.00
B. Souvenir T-shirts
1. Cost of 100 pieces $1000.00
2. Number sold $1,240.00
II. Gain $ 240.00
C. Souvenir Journal
1. Printing Cost $1,689.65
2. Number of Ad Sold $5,380.00
III. Gain $3,690.35
IV. Total Gain of A,B,C $7,867.35
● Financial Statement From Jan 1, 2015 to Aug. 15,2015
○ Beginning Balance on Jan 1, 2015 $15,282.74
○ Total Withdrawals and Debits $ 682.46
○ Total Deposits and Credits $1,501.80
○ Ending Balance of July 31, 2015 $15,761.80
● Comments on Treasurer’s report:
○ Texas paid for an AD and was not included in the Souvenir Program
○ Still needs receipts from the following:
● Journal Printing
● Hotel Room for the Speaker, Mr. Ebuen
● Rody Sumilang’s $100 for print cartridge/prep work
○ Always provide receipt for everything.
○ Comment from Let Negado.
a) For fund raising ex. Souvenir program, Tshirt, raffle tickets There
should be accountability of everything of what was sold and what
was left. As a nonprofit organization, we are accountable for these
to the IRS.
○ A question was raised regarding the cost for the printing of the raffle tickets which
was debited as $420.00 but on the next page of the report, it was reported as
$500.00, what happened to the $80.00.
○ Resolution: It was moved that the treasurer will give a corrected report on the
○ Recommendation that all reports should be audited before given to the treasurer.
○ Proposal for Auditor position.
CHAPTER ACTIVITY REPORT
MIDWEST CHAPTER, CHICAGO ILLINOIS Submitted by Corazon Sopena
● A small gathering at Aida Maguigad’s residence on November 2014.
● On a monthly basis, volunteering of FACC (Filipino American Council of Greater
Chicago), doing Cholesterol & Glucose Screening for the Seniors.
NEVADA ACTIVITIES REPORT FOR 8/2014 7/2015
● Hold monthly board meetings
● Had 6 representatives at the PAMET- USA, INC 14th Biennial National Convention on a
New England Cruise held on Sept 2027, 2014.
● Hold meetings on a monthly basis.
● Hold CE seminar 4X a year, a total of 24 hours of CE Credits a year. (Average around
70-80 attendees every CE Seminar)
● Every year, support the American Cancer Society by participating with Relay for Life
Fund Raising event.
● Review Class for 6/2015 8/8/15 every weekend. Chaired by Ms Vicky Tubig.
● Aim to increase the membership next year by actively recruiting CLS & soon to be to be
NEW JERSEY Submitted by Evelyn Las, President
● On Dec 6, 2014, we had Carolling which brought the joy of the Christmas season to the
residents of Merry Heart Assisted Living Facility in Succasunna, NJ.
● Atlantic City Casino Trip & Outlet Shopping on May 16, 2016 & November 14, 2015.
● Dwindling membership due to retirement and difficulties in recruitment.
SACRAMENTO Submitted by Marietta Tenerife, President
● We have created and established two websites: One for National via Facebook, PAMETSacramento,
and the other one for “members only”, PAMET- Sacramento Team.
● Our members has a steady growth rate of approximately 20% a year. This year we have
close to 50-90 members.
● 5th Spring Seminar on May 2015 Our organization can stand side by side with CAMLT
as far as providing quality and affordable continuing education seminar.
● June 2015 participated with the Sacramento Filipino Fiesta.
● Promoted the Medical Lab Technician Program, in support to a local Community School.
● This coming September, promote and strengthen networking among Med Tech,
Phlebotomist and Lab Asst via a Summer Social gathering.
INDIANA Submitted by Ethel Urbi
● Spring seminar on June 6, 2015 and Fall Seminar on Oct 10, 2015.
● Philippine Consular Outreach on June 20, 2015 provided administrative support and
nourishment to the Consular Representative.
● St.Vincent de Paul Pantry on July 18, 2015 volunteered and assisted the Community
● Ongoing “Case Study Handbook” members are gathering educational/case study
materials covering BB, Chem, Hema, and Microbiology (to develop handbook/DVD’s that
would be shared at the PAMET-Phil Dev 2016 Meeting).
TEXAS Submitted by Marilyn V. de Gracia Opina, President
● Able to recruit more Med Tech as new members including renewal of old members.
● Monthly meeting every 2nd Saturday of the month to discuss important matters.
● Fundraiser for the trip to Executive Board Meeting in South Dakota to give the delegate
a subsidy to help for the expenses.
● Election for new officers by September and the induction will follow.
● Join other organizations like FACOST in their activities like the Parol Contest, Medical
Health Fair sponsored by the Lions Club. Join also the celebration of Santa Cruzan,
Kalayaan Ball and Independence Day.
● Donated money to Nepal through FACOST.
● 2 continuing education on Oct. 3, 2015 and Dec 2015.
NEW YORK Submitted by Violeta Miszkuly, Vice President
● Attended 2 Medical Missions in the Philippines in Feb 915, 2015. It includes Medical,
Dental, and Optical in Samal, Bataan and Candelaria Quezon.
● Sponsor Scholarship in the Philippines with CEM.
● Joined the Philippine Independence parade in Manhattan on June 2015.
● Gave donation to the Foundation of Our Lady of Peace Mission.
● Celebrated our 30th Anniversary last No 9, 2014.
NEBRASKA Submitted by Gabriel Argamosa, President
● Participated in Community Events like the Free Kidney Disease Screenings conducted
by the Nebraska Kidney Association.
● Provided service in the 9th Health Fairs in Bridgeport and Sydney, Nebraska on April, 2015.
● Collaborated, provided 5 speakers and hosted the 2015 NE Clinical Lab Spring Meeting
with ASCLS NE, ASCP and CLMA.
● Applied or organized a proclamation signing by the Governor of Nebraska for 2014 and
2015 Med Lab Professional Week.
● Awarded a PAMET NE Phlebotomy Scholarship to Mr.Christian Comaling and he just
recently finished the Phlebotomy program.
● Participated and co-hosted the 2015 PAMET USA Executive Board Meeting.
SOUTHERN CAL Submitted by Vee Trinidad, President
● Holding review classes twice a year the Chapter had been holding review classes for
the last 25 years and the quality has improved over the years by upgrading our review
● 20th Anniversary Celebration A very momentous event that everyone enjoyed which
was attended by several nearby PAMET Chapters. CEO of ARC was the keynote speaker.
● Done Pechanga Casino trip twice as fundraising for the Chapter.
● Induction of new set of officers for the year 20152016 in July 12, 2015 at Westridge Golf
Club. Prepared a group dance as a surprise number.
● Next project is Continuing Education.
SAN DIEGO Submitted by Let Negado
● Participated the Annual Fundraiser Walk, and attended the 25th Anniversary of Southern
California and Northern California & also their Induction Party.
● Working on 1st Chapter Meeting there is difficulty in gathering CLS due to geographical
● Scheduled one Chapter Meeting this summer.
● Take advantage of social media to encourage young CLS to join our chapter.
MICHIGAN Reported by Ampy Gallardo
● Dec 2014 adopted 3 families, provided their wish list of basic needs (toys, clothes, food)
● Helped host for a cause. Collected coats and shirts.
● Awarded a scholarship for 2 High School Graduates for $500 each.
➢ Virginia and Connecticut haven’t paid since 2011.
➢ Georgia haven’t paid in 2013.
➢ New York haven’t paid in 2013 and 2015.
➢ Washington haven’t paid in 2011, 2012, and 2015.
➢ Florida due for 2014, and 2015.
➢ Indiana, Michigan, New Jersey, Northern Cal, Sacramento and Texas haven’t paid for 2015.
➢ Nebraska paid up to 2016.
➢ North Dakota paid for 2015.
➢ Region 1. Reported by Rex Famitangco
○ Starting to established PAMET-Montana.
○ Romel Canapi with the help of North and South Dakota Chapters establishing a
chapter in Minnesota.
➢ Region 2. Reported by Vangie Robles
○ Follow up on Massachusetts and Florida.
➢ Region 3. Reported by Myrna de Jesus
○ Shirley Cruzada coordinates with Myrna de Jesus regarding 1New Mexico Chapter
COMMITTEE ON DISCIPLINE Reported by Rody Sumilang
➢ No case or incident has been referred to the committee.
REPORT OF COMMITTEE ON SCHOLARSHIP, EDUCATION, AND RESEARCH
By: Shirley Cruzada, Chairperson (From Aug 2014 July 2015):
● During the 14th Biennial National Convention on Sept 21 & 23, 2014. There were 6
continuing seminars that were held.
● Dec 6, 2016, 2 CE by Texas Chapter.
● On Feb 14, 2015, 2 CE by Nevada Chapter.
● March 14 & 19, 2015, 2 by Nevada Chapter.
● On April 4, 2015, 4 CE by San Diego Chapter.
● June 3, 2015, 2 CE by Nevada Chapter.
ANNUAL MEMBERSHIP FEE OF PAMET-USA to ASCLS P.A.C.E. as CE Provider is $650.00
CONSTITUTION AND BY LAWS - Reported by Let Negado
➢ Each proposed amendments were discussed individually and was voted upon as to
correct wording and necessary amendment for ratification as provided in our Constitution
& By Laws to be binding:
OFFICERS, EXECUTIVE BOARD & ELECTIONS
Section I OFFICERS & EXECUTIVE BOARD:
12. Auditor (the elected Board of Director gathering the most votes during election serves
as the auditor)
MEETINGS, SPECIAL MEETINGS, QUORUM & VOTING
SECTION 1 Meetings:
I ASSOCIATION MEETINGS:
Special Association Meetings maybe called by the President, the Executive Board or by
Petition signed by no fewer than one-tenth of the members.
B. Notice of Meetings.
C. Quorum for Association Meetings. A quorum for any association general membership
Meetings, or special meetings shall consist of those eligible voting members who are
present in person at the meeting.
D. Voting requirements for Association Meetings. If the Executive Board determines that
any matter should be voted on a meeting, a majority of the votes of eligible members
voting in person at the meeting shall be necessary for the adoption of such matter.
II EXECUTIVE BOARD
The Executive Board meets at least once (1) a year. Special and emergency meetings of
the Executive Board may be called by the President or upon written request by no fewer
than one-tenth of the members.
B. Notice of Meetings.
C. A quorum for Executive Board Meeting. Executive Board Meeting and any Executive
Board special meetings shall consist of 50% plus 1 of the elected officers of the
Executive Board and 50% plus 1 of the active paying local Chapter Presidents
(non-elected, as noted by the treasurer).
D. Voting Requirements for Executive Board Meeting. If the Executive Board determines
that any matter should be voted on a meeting, a majority of the votes of eligible
members voting in person at the meeting shall be necessary for the adoption of such
matter unless a greater proportion is required by law or by these By laws.
BY LAWS: ARTICLE II
SECTION I DUTIES & POWERS
A. The President shall:
9. File the Statement of Information to the California Secretary of State every two
Years or when changes occur in the association.
B. The First Vice-President shall:
3. Be responsible for chapter formation in Region I, II, III.
G. The Treasurer shall:
6. Prepare and present the yearly budget at the annual Executive Board Meeting.
7. File the annual IRS Tax Form 990, and CA State FTB Tax Form 199N on or
before the 15th day of the 5th month of the Calendar year.
GIFTS AND REQUESTS
Gifts and requests maybe received from members and friends of the Association. Such funds
are to be used for educational (research?) and scientific programs of the Association and are
not considered tax deductible.
SECTION 1 Parliamentary Procedure, Robert’s Rules of Order Newly Revised, current edition,
shall be followed during all meetings of the association.
SECTION 2 Parliamentarian. A parliamentarian may be appointed by the President at any
meeting of the Association or the Executive Board.
Moved to create an administrative manual (Policy & Procedures of the Organization) which will
be presented and approved by the Executive Board on a yearly basis.
SECTION I Enumeration of the different funds.
1. New Chapter Formation Fund
a. Seed Fund
b. Travel Fund
2. National Executive Board Meeting Fund
3. National Convention Fund
4. Awards & Appreciation Fund
5. Donation to Promote the Medical Laboratory Technology Profession Fund.
SECTION II Guidelines for the disbursement and use of these funds are covered in the
WAYS & MEANS - By Vee Trinidad
➢ Raffle tickets, T-shirts and Souvenir Program, always make good money.
➢ Also from membership dues before the National Event.
➢ Vee Trinidad appoints as co-chair for the raffle ticket the following:
1. Marian Castillo Northern Cal
2. Yvonne Cortez Indiana
3. Agnes Barba Southern Cal
BUDGET & FINANCE REPORT Reported by Virgie Gambon Quintin
➢ Received 5 bundles of Financial Book when took over the treasury which contain records
from the year 2001 to present.
➢ As the new treasurer, it is my duty to go through the books and review what has been
done in order to see what we can do to improve the Budget & Finance of our organization.
FINDINGS : PAMET-USA had at one time more than $67,000 in the bank. In 3 mos that amount
was down to approximately $22,000. In less than a year it plummeted down to approximately
$12,000. This means $55,000 was expended in less than a year.
➢ Majority wants an explanation on how that money was spent, that is acceptable to
➢ Needs further investigation of the book which is in Las Vegas.
➢ Form a special committee to audit the questionable convention & will be part of the
agenda in the next National Convention 2016.
WEBSITE Another 2 years to use our website.
➢ Moved and seconded that PAMET-USA will initiate of collaborating with the ASCP and
other professional organization.
➢ Let Negado will email the duties and responsibilities of the elected auditor.
➢ To elect a Resident Agent which is responsible of filing information of the Corporation;
should be a Permanent Resident Agent.
➢ Virgie Gambon Quintin was voted to be the resident agent.
➢ Shirley Cruzada bid to host the next National Convention 2016 in Las Vegas, Nevada.
She presented the plan.
➢ It was moved and seconded, and voted upon that Nevada to be the host of the 2016
❖ We had a recess @ 5:00 PM to attend the Chuck Wagon Dinner Show.
Resumed the meeting after the Dinner show at about 6:24 PM.
MEETING WAS ADJOURNED @ 9:00 PM.
Minutes prepared by Vashti Rivera, recording secretary.
PAMET – USA, Inc. (14th Biennial National Convention)
September 26, 2014
Grand Pacific Extension, Norwegian Cruise Ship (Canada/New England Cruise)
33 attendees, and also acknowledged the presence of the newly elected officers of the executive board. The body welcomes the following:
Vee Trinidad – Southern California
Ampy Yu Tiongson – New Jersey
Marian Castillo – Northern California
Marionette Cortez – Indiana
Aida Ramos – New York
Review of Previous Minutes:
No audit was executed as Let Negado is still waiting for the receipts from the treasurer.
Regional Membership Report:
Chapter Activity Report:
Northern California – Surpassed yearly 4 CE seminars; Celebrated 25th Anniversary.
Southern California - 2 review classes for 2013 (Feb-May, Jul-Sep 2013); Continuing education for 6 units; Donated $1,000.00 to Typhoon Haiyan thru ARC.; Thanksgiving dance, and Cowboy Dance to support our chapter activities.
Nevada – Monthly meeting held every 2nd Saturday of the month.
2013- made donations to the following: Gawad Kalinga, PAMET New Jersey that were affected by Hurricane Sandy, PAMET Davao Chapter for the victims of typhoon Pablo, PAMET Phils for CE program, Flip flops project of Ricky Martinez, Boholanos Association in Las vegas (held their annual picnic in 10/19/13, and Christmas party on 12/8/13).
2014- Induction of 2014-2015 set of officers.
CE seminars at the College of Southern NV, Charleston Campus on 8/23/14.
Indiana – 2013 Spring and Fall CE seminars; Chapter induction on 11/8/14.
Michigan – 2013 Induction of officers; Recruited 3 new members; Donated $1000.00 to Typhoon Haiyan victims.
Nebraska – Inducted 2 new members; organized a Health fair.
New York - Fundraising for Typhoon Yolanda; On-going Scholarship; Medical mission in Albay Camarines Sur; 30th Anniversary on 11/9/14.
Texas – CE Seminar in 2013-2014; Fundraising; Started Website and Facebook; Attended Health Fair sponsored by Lions Club.
Constitution and By-laws:
Article V - Meetings, Quorum and Special Meeting
(The following Section needs a Motion to Vote for amendments):
Section 1. Meetings
I. Association Meetings
B. Notice of the general membership meeting will be sent to each chapter by email, including website and social media announcement at least six (6) months prior to the meeting.
II. Executive Board
C. Notices of all meetings of the Executive Board and Chapter presidents will be sent to the aforementioned members by email, including website and social media announcement at least thirty (30) days prior to the meeting.
D. A quorum for Association meetings and any special meetings shall consist of 50% plus 1 of the elected officers of the Executive Board and 50% plus 1 of the active paying local Chapter Presidents (non-elected, as noted by the Treasurer).
Note: 3 Amendments should be proposed during the next Executive meeting and will be approved during the National Convention.
Education, Scholarship, & Research:
Submitted by Shirley Cruzada, Chairperson.
PAMET USA, Inc. was granted Provider Status # 290 and California Accrediting Agency # 0001 by the Professional Acknowledgement for Continuing Education, American Society for Clinical Laboratory Science (PACE – ASCLS) in July 2013. From August 31, 2013 to the present date, 21 seminars were held by the following chapters using our provider status:
PAMET USA, Inc and PAMET TX:
Note: Hopefully, more chapters will avail of our provider status in the coming months/years.
Raffle Tickets Report:
1st Prize $1,000.00 - Jacob Ascano - Michigan
2nd Prize $500.00 – Felipe dela Garza - Texas
3rd Prize $250.00 – AC Rivas - So Cal
Consolation Prize: $50.00 each:
Negado E – San Diego?
Nomel Baradi - Nor Cal
Zita Lopez – New Jersey
Mila Famitangco – Nebraska
Elizabeth Eltark – Michigan
Special Liaison to the Philippines:
Note: A special invitation is extended to everybody in celebrating the PAMET Philippine’s 50th Anniversary on November 30, 2014. A mass will be observed @1pm in Manila Hotel, followed by a Motorcade.
In addition, an Annual Convention will also be held on Dec 1-3, 2014 at PICC.
Venue of the next Executing Meeting will be held in Hill City, South Dakota on August 14-16, 2015.
It will be hosted by PAMET USA Nebraska & North Dakota.
Theme (to be announced).
The meeting was officially adjourned at 11:45 p.m.
Minutes submitted by Vashti Rivera, recording secretary.